Management 385 Project Management
I have provided the project details below. Attached file, Please make sure to go through it first well.
The project is about the wedding. Everything is mention below.
Skeleton Draft: Make sure to go through the Skeleton Draft format. in google,e.
The two mention below are the :
Make sure to get this:
1. Project Resource Management
· Resource breakdown (will talk about that in class)
2. Project Communications Management
Communication Matrix.
If you have any question let me know.
1. Project Integration Management
· Project Charter (Not needed for the final project)
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· Just small introduction of the project (may be a paragraph or 2)
2. Project Scope Management
· Project Scope (use a summarized version from assignment)
3. Project Schedule Management
· A summary on how you and your project team will manage schedule
· Brief WBS (Nothing too elaborate, we will discuss this in class)
4. Project Cost Management
· Talk about funding, how would you receive funding
· Other topics might be elaborated during class
5. Project Quality Management
· How would you ensure quality – there are 2 ways of quality control – during project (audits, inspection etc.) and after project (warranty, guarantee, buybacks) – most expensive ones are recalls. Technically they are not the quality assurance part but recalls happen due to poor quality management. (Remind me to discuss more if needed)
6. Project Resource Management
· Resource breakdown (will talk about that in class)
7. Project Communications Management
· Communication Matrix
8. Project Risk Management
· Risk register
· Risk mitigation plan (combine the individual assignment)
9. Project Procurement Management
· Vendor Management – how are you obtaining materials? Who is checking the quality? What if there is a defect? How are you selecting the vendor (remember to mention RFP but be brief)? Are you using contractors? How are you managing contractor’s expectation? Who is checking quality and how? – Important – how are contractors/vendors signed off or relieved from the project.
10. Project Stakeholder Management
· Stakeholder register and a brief description
11. Project Closing
· Conclusion on how everything will tie together for your project and how you expect for the sponsor to give you sign off
· Lesson learned – how would you gather those information
· Celebration
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A&Z’S WEDDING PLAN 1
2
Final Project : A&Z’S Wedding Plan
MGMT385 CP2A: Business Project Management
Instructor:
Feb 28, 2022
INTRODUCTION
The job under analysis is a wedding planning project that lasted for 6 weeks, the wedding day ceremony is on 07/30/ 2022 at 12:30 PM . The concerned couple chose to hire a wedding planner due to the short constraint of time so the couple requested all-inclusive full service from planning to closing by utilizing mostly our contractors. This wedding project is divided into 6 main sections: venue, food, wedding attires, entertainment, accommodations and transportations and each section task sub-task.
PROJECT PLAN SCOPE
|
PROJECT NO. |
DATE SUBMITTED |
|
123456-78 |
06//10/2022 |
|
PROJECT OBJECTIVES |
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A&Z Wedding is set to be held on 07/30/2022. The couple requested all inclusive full service for their luxury wedding by utilizing our contracted vendors due to short time for the project. Project duration: 6 Weeks Budget: $100,000 Guest: 250 The bride and groom have chosen the theme and color of the wedding, forever classic white, black and gold with white rose decorations (heavy rose decoration preferable), candles and lights. |
Step 1. Project Deliverables
|
DELIVERABLE NO. |
DESCRIPTION |
|
Wedding Project
|
Two project managers will design, plan, monitor, execute and evaluate the project. |
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Wedding Venue |
Choose Wedding Venue ( Currently, The Ritz-Carlton Terrace and Ballroom are preferable) |
|
Bride’s Wedding Dress |
Vera Wang Dress (Requested) |
|
Groom’s Suit |
Balani Custom Clothier (Requested) |
|
Wedding Bands |
|
|
Best men and Bridesmaids’ Attire |
|
|
Invitation |
|
|
Photographer and Videographer |
Bridal/Ceremony , Aerial Drone and Photo Album |
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Transportation |
Limousine for bride, groom, bridesmaids, best men and bride and groom parents. Cars for out-of-town guests |
|
Decoration |
White peonies and roses, lights candles and greenery |
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Food |
|
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Liquor |
Champagne, White and Red Wine and Beer |
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Wedding Cake |
5 Tier Cake for 250 -300 People and Per Slice ($10 – $12) |
|
Music band |
Local Cover Band |
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Musical band |
Classic Musicians from Denver Performing Art |
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DJ and MC |
|
|
Wedding Supplies |
Stationaries, tables, linens and chairs and other decorations to rent and buy |
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Audio/Visual needs |
|
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Make-up |
|
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Security Additional Staff |
|
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Guest List |
Decide on guest list |
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Insurance |
Likely to be enrolled |
|
Reception |
Step 2. Work Breakdown Structure
|
Work breakdown structure (WBS) attached |
NO |
X |
YES |
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|
|
Provide link, if applicable. |
N/A |
||||
Step 3. Out of Scope
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This project will NOT accomplish or include the following: |
Marriage License Rehearsal Dinner Honeymoon Planning |
Step 4. Project Constraints
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PROJECT START DATE |
06/20/2022 |
|
LAUNCH / GO-LIVE DATE |
07/30/2022 |
|
PROJECT END DATE |
07/30/2022 |
|
LIST ANY HARD DEADLINE(S) |
07/30/2022 |
|
LIST OTHER DATES / DESCRIPTIONS OF KEY MILESTONES |
Reserve reception hall to accommodate 250 people – 06/27/2022 Select Wedding Decoration |
|
BUDGET CONSTRAINTS |
Budget Limit: $100,000 |
|
QUALITY OR PERFORMANCE CONSTRAINTS |
Parking situation/facilities to accommodate at least 100 cars Dance floor must be large enough to accommodate guests Limousine transportation for bride and groom and wedding party Photographic equipment must be able to handle black and white and color pictures both outdoors and indoors in all lighting situations (sun, dark, artificial light) Video must be available on both VHS and DVD Alternate cocktail hour facility must be ready in case of rain Microphone and loudspeakers required for DJ, Best Man speech |
|
EQUIPMENT / PERSONNEL CONSTRAINTS |
Video must be available on both VHS and DVD Microphone and loudspeakers required for DJ, Best Man speech |
|
REGULATORY CONSTRAINTS |
Hall must be legally able to accommodate the amount of intended guests |
Step 5. Milestones and Key Schedule
|
WEEK 1
06/20/2022 06/24/2022 |
• Work on the budget and approximate number of guests. • Book the venue • Decide on who you’d like to have as your guests, including your maid of honor and best man. • Begin shopping for your wedding gown/dress. • Send your save-the-date. • Start preparing the text of the invites: print out directions to the venue, and hotel(s) for guests, compile a list of area information and things to do for the guests. • Start thinking about the theme/feel of your wedding. |
|
WEEK 2
06/27/2022 07/01/2022 |
• Select Menu and Book your caterer. • Book the pastor/priest/ celebrant. • Book DJ, photographer, videographer, florist, musicians and wedding band. • Decide on your wedding invitations, invitation envelopes and thank-you cards. • Send your invitation and hire a calligrapher if desired. • Research and choose one or more bridal gift registry. • Order your wedding dress. • Order other bridal accessories – shoes, gloves and veil. • Choose your bridesmaids and ushers. • Begin shopping for bridesmaids’ dresses. |
|
WEEK 3
07/04/2022 07/08/2022 |
• Select and purchase wedding favors. • Purchase any desired ceremony and reception decorations – candles, vases, aisle runner, signs, bunting, etc. • Start researching wedding cake pictures and local bakeries for ideas. • Book your honeymoon and verify that you have any necessary travel documents including passports and visas. • Book hotel rooms or arrange other accommodations for out-of-town guests. • Reserve transportation for wedding party. |
|
WEEK 4
07/11/2022 07/15/2022 |
• Order outfits for the groom and ushers. • Meet with your caterer to decide exactly on the menu and decide on your alcohol. • Meet with your celebrant to discuss ceremony details, wording and wedding vows. • Select wedding readings. • Order your wedding cake. • Arrange an appointment with the hair/make-up artist for a trial • Buy thank-you gifts for guests, flower girl and ring bearer. • Shop for a gift for a new spouse/husband-to-be. • Contact a florist and decide on the bouquets and centerpieces. • Select and purchase wedding rings, and have them engraved if desired. • Book any other specialty services –fireworks |
|
WEEK 5
07/18/2022 07/22/2022 |
• Have ceremony programs printed. • Purchase a guest book, pen and other wedding accessories including cake knife, cake topper, ring pillow, etc. • Book appointments to have your hair, make-up and nails done on the day of the wedding. • Create a seating chart for the reception and make table numbers and place cards (or have your calligrapher work on these). |
|
WEEK 6
07/25/2022 07/29/2022 |
• Contact your caterer with a final guest count. • Create a timeline of events for your wedding party. • Confirm your arrangements with all the suppliers. • Confirm lodging reservations for out-of-town guests. • Plan a bridal luncheon or dinner with your bridesmaids. • Pick up wedding bands and make sure the fit is good. • Schedule a final wedding dress fitting. • Make sure the ushers know their tasks. |
Step 6. Updated Estimates
|
Estimate the hours required to complete the project. |
200 Hours |
Step 7. Approvals
|
STAKEHOLDER NAME & TITLE |
ROLE OF STAKEHOLDER / APPROVER |
DATE SUBMITTED FOR APPROVAL |
DATE APPROVAL RECEIVED |
|
Richa |
Sponsor |
06/10/2022 |
|
|
Azjargal |
Bride |
06/10/2022 |
|
|
Zaya |
Groom |
06/10/2022 |
|
|
Parents of the Bride |
Escort the bride down the aisle Give Speech |
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Parents of the Groom |
Give Speech |
||
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Reception Hall Manager |
|||
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All Vendors |
|||
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Ceremony Leader |
|||
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Best Men/Best Women |
|||
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Flower Girls/ Ring Bearer |
|||
|
Wedding Planner |
|||
Constraints: Project Start Date: 06/20/2022
Project End Date: 07/30/2022
Budget not to exceed $100,000
Time frame not to exceed 6 weeks
Guests not to exceed 250
Number of additional employees
Location and Venue in desired city
Schedule
With regard to the time needed to complete the project; the team has tight time to prepare for the wedding. The ideal time is usually 12 – 18 months which adds up to 200 – 500 hours in total, but the 6 weeks that the project team has to plan and close the deal. The wedding planners in the group had very strict restrictions about time because the date cannot be changed.
Cost Management
Budget Estimates for Deliverables
|
S/N |
Item |
Description |
Amount ($) |
|
1. |
Wedding Planner |
Organizing the wedding |
15,000 |
|
2. |
Wedding Venue |
Where the wedding will be held |
12,000 |
|
3. |
Engagement and wedding rings |
18K Gold Wedding Band 1CT Diamond Wedding Band Yellow Gold |
3,000 |
|
4. |
Photography and Videographer |
Wedding coverage, recording and photography |
7,000 |
|
5. |
Wedding cake |
For cutting during the venue reception after photo session |
5,000 |
|
6. |
Decorations |
Flowers, candles and balloons |
5,000 |
|
7. |
Caterers of food |
Provision of catering services during the event |
9,000 |
|
8. |
Caterers of Liquor |
Drinks provision |
5,000 |
|
9. |
Entertainment (band) |
For entertaining guests |
6,000 |
|
10. |
Wedding adornments (tables, chairs, linens) |
To be used by clergy men and other guests |
7,000 |
|
11. |
Audio/visual requirements |
For projecting and sound provision |
5,000 |
|
12. |
Security and Additional Personnel |
For keeping law order during the occasion |
4,000 |
|
13. |
Cleaning crew |
For prior and afterwards cleaning of the venue |
4,000 |
|
14. |
Reception for a Honeymoon |
Where the couple will go after the wedding |
7,000 |
|
15. |
Ceremony and reception food |
All food to be prepared during the event |
6,000 |
|
16. |
TOTALS |
100,000 |
Quality Control
Project Resources
Communication Matrix
Risk Breakdown
Risk Register
|
Risk Event |
Likelihood of Occurrence L-M-H |
Degree of Impact L-M-H |
Action Trigger |
Risk Response (Avoid, Mitigate, Accept, Transfer) |
Mitigation Plan, Step/s |
|
Rain on the wedding day/ Double booked |
M |
M |
Rain continues to fall, with wind gusts exceeding 25 mph. Two weddings arrive at the same moment. |
Transfer |
Take photos inside If there is no wind, the reception hall rolls out an awning to keep guests dry while still hosting an outside cocktail hour Cocktail hour is relocated indoors in a different room if the storm is too windy or hazardous Maintain regular communication with the reception hall in the run-up to the event Ensure that all of your other vendors who may be affected are informed of the plans and agree to them. |
|
Transportation issue |
M |
M |
The automobile breaks down at some point during the journey to the reception Heavy traffic develops, and many are trapped in gridlock for more than 30 minutes |
Accept |
Transfers from the wedding party to the bride and groom's limo or vice versa |
|
Food and liquor run out |
L |
M |
With an hour left, the bar is down to one case of beer Food is running out with 30 minutes or more before cocktail hour is scheduled to end |
Transfer |
The reception hall manager continuously assesses the quantity left and dispatches personnel to acquire more if necessary The reception hall manager makes certain that extra food is provided The reception hall manager starts transporting the component to the reception area a little early |
|
Photographer/ Videographer/ Make-Up artist do not show up |
M |
M |
The photographer fails to arrive 60 minutes before cocktail hour begins The videographer fails to arrive 60 minutes before the event The Make-up Artist does not arrive three hours before the event |
Mitigate |
Bring a digital camera with the maid of honor or best man Place disposable cameras on each guest table and have the music provider say that attendees should take photographs Allow the bridesmaids to bring make-up or equipment. |
|
Number of guests exceeds |
L |
L |
Responses not received within a week of the RSVP date |
Mitigate |
If someone do not respond by phone, call them. |
|
RSVP do not meet minimum requirements/Last minute cancellation |
M |
M |
The total number of answers received by the RSVP date is fewer than the minimum number of guests necessary per reception hall. |
Mitigate |
Continue to welcome friends and family who were not originally on the list Make additional invitations for other guests just in case |
|
Equipment Malfunctions |
M |
H |
None of the microphones are operational The series of videos were created for your guests aren’t playing on the big screens in the ballroom. Speaker Malfunctions |
Mitigate |
Before the wedding, have someone take the AV equipment through its paces Discuss with the planner an alternate plan in the case of equipment failure, such as mixing around the activities on the wedding schedule or having the emcee fill in the gap while the problem is resolved |
|
Event exceeds allotted time |
M |
H |
Five minutes before the official finish time, guests are still on the dance floor |
Mitigate |
Instruct the provider to make the last dance announcement 20 minutes before the scheduled finish time 15 minutes before the stated finish time, stop providing alcohol. |
|
Intoxicated Guests/ Guests Fight |
H |
M |
Guests start becoming noisy, damaging stuff, and bothering other guests |
Mitigate |
Bartenders refuse to serve visitors who look to be drunk Arrange the seating arrangement so that only those who are amicable sit at the same table |
|
Medical Emergency |
L |
M |
Various Medical Conditions |
Mitigate |
Reception hall manager calls an ambulance |
Project Procurement Management
As wedding planners, we have a one-stop shop where the couples have agreed on everything they need for their celebration, as well as a large number of suppliers, services, and organizations from which we will select all of the materials on the couple's checklist. We will collect the wedding food materials from caterers and other food providers through our one-stop shop, as well as wedding stationery, adornments, and decorations from our organizations, which are well prepared and extremely effective in delivering all of these materials. Furthermore, our team will supply all services, including photographers, audio visual services, entertainment, and all other wedding-related services. As wedding planners, we have a one-stop shop where you can get anything you need.
Our area managers are responsible for inspecting the quality of all items required for the event. This involves ensuring that all of the items picked for the wedding are of the highest quality. The managers accomplish this by ensuring that all of the suppliers and organizations chosen to provide services, as well as their employees, are well-trained and provide high-quality products and services.
When looking for the best suppliers, we look for companies who have all of their services covered, and we pay for any losses that may occur as a result of this. So, in the event of a malfunction, we'll make sure we have a working backup. We had to choose vendors who had uniform standards, whose quality and service was quantified and professional, had superb ethics, treated their employees equally, were accountable for every service rendered, and could choose a very magnificent venue that our couple had wished for their guests based on what the couple wanted in terms of their budget. Before selecting these vendors, our project managers had to assess the wedding's costs and negotiate with the vendors' preferred third-party suppliers and organizations.
We did not hire contractors to help us plan the wedding because we already had two project managers who did an excellent job of selecting the best vendors. These vendors had workers who offered all necessary services, such as cleaning, dancing, entertainment, photographers, musicians, and invitation providers, among others, and who were highly professional and well-trained in their specialties. All of these individuals guaranteed that high-quality products and services were delivered on time, meeting all of our customers' expectations as specified in the checklist.
When the wedding is over, the success of the event will be assessed by how thrilled and satisfied the attendees were, which will be determined through the mouth-talking portion of the wedding from some of the guests there. After the project team shows to the manager that everything was luring and appealing, and the final paperwork between project planners and vendors is completed, determining the wedding success assures the project managers the responsibility of signing off all the vendors who had been employed for the wedding.
Project Stakeholder Management.
We made sure that all of our stakeholders were happy in order for our event planning program to be a success. We accomplished this by compiling a list of all project stakeholders as well as information on how they would be involved in the planning process in the stakeholder register. All these included where all of the security personnel and administrators would be stationed in the venue, how the invitation card suppliers were to supply the cards, how and when the caterers were to arrange themselves, how the valets were to arrange the parking, which songs the musical band was to play at all stages of the wedding, the type of make-up and hair styles that were to be done on the couple, and when all of the wedding materials, including foods, flowers, and adornments, were to be delivered. The register also entailed all the possible involvements of all the suppliers in ensuring all the guests are well satisfied as expected.
Closing
Reference
Here Comes The Guide. (2022). The Ritz-Carlton Denver. Retrieved from
https://www.herecomestheguide.com/wedding-venues/colorado/the-ritz-carlton-denver
Ingrid Chavez. (n.d). Wedding Planning Timeline. Retrieved from
https://chateaubeeselection.com/wedding-planning-timeline/
My Hub. (2019). Quality Assurance Methods: Maximize Performance with an Intranet. Retrieved from
https://www.myhubintranet.com/quality-assurance-methods/
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A&Z Wedding: Scope of Work
A&Z Wedding Scope of Work
Overview of the Project
The A&Z wedding plan will help reduce the stress and worry of wedding preparation while ensuring a memorable occasion. A project manager allows the soon-to-be bride and groom to attend on other aspects of the wedding, such as picking a wedding gown and wedding dance tunes, and so on. The project's main purpose will be to plan a wedding that is beneficial to all parties involved (i.e., sponsors, stakeholders, clients, guests, and vendors and etc.). Impressing and pleasing the visitor will be crucial in this project since happy consumers will help spread the news about the new business. The level of success will be judged once the wedding is over. Moreover, when all the deliverables are finished on schedule and under budget. The project manager's main purpose is to eliminate stress so that the bride and groom may enjoy their wedding day without having to worry about a variety of details.
Project Scope Description
The A&Z wedding project is sponsored and initiated by the bride and groom's parents. They are the most significant financial stakeholders. The project manager will assist the couple in planning, executing, monitoring, and wrapping up their special day. They will be able to enjoy the celebrations without having to worry about the minutiae of finishing a project of this nature because of their decision to employ us as a project manager/wedding planner. This initiative was created to relieve the clients' burden. There are various elements to consider when planning an event of this size. Instead of simply one, it requires performing research, evaluating expenses, and negotiating with third-party suppliers and organizations.
We offer a one-stop shop with a wide range of trusted suppliers, services, and organizations to choose from. Everything has been extensively scrutinized to give exceptional outcomes while putting on an event. From the beginning of the planning process until the bride walks down the aisle and leaves the celebration, as well as during the honeymoon, our wedding planner service will be with the customers.
The project will be carried over the course of six weeks, with a $100,000 budget and a guest list of no more than 200 individuals. During the wedding and reception, the budget is meant to guarantee that all guests are entirely happy. At that point, the project team will be given duties to guarantee that the venture's outputs are as enticing as possible. All third-party vendors must provide their own employees, and there are two project managers. The project managers will be in charge of negotiating the best prices with all third-party providers while overseeing the whole wedding planning process.
Deliverables
The $100,000 budget will be spent on the following resources, but not exclusively:
· Wedding Planner
· Wedding Venue
· Engagement Rings
· Cake
· Photographer and director of photography
· Getting around (bride, groom, family and guests)
· Decorations-flowers
· Caterers of food
· Caterers of Liquor
· Wedding Stationery & Entertainment
· Wedding adornments (tables, chairs, linens, etc.)
· Audio/visual requirements
· Security Additional Personnel (include waiters)
· Valet parking is available.
· Cleaning crew
· Insurance can protect you (possible damages and accidents)
· Items missing from the venue
· Reception for a Honeymoon
In-Scope
There will be a 6-week strategy in place to define, schedule, and carry out all of the required steps to assure the project's success. Within the first two weeks after the project is accepted, a wedding checklist will be developed, and all items on the list will be accomplished. The following items will be included in the checklist, but not limited to:
Evaluate the wedding criteria as well as the available budget.
Examine the steps that must be completed as well as the associated costs.
Make phone calls, place service orders, make bookings, and gather items for the wedding.
· Distribute invitations
· The location has been chosen and reserved.
· Caterers are picked and reservations are made.
· Theme and colors for the wedding
· Wedding gown and bridesmaid gowns selected (sizes and fittings no later than week 4 on the timeline)
· Wedding cake
· Wedding rings
· Honeymoon
· Photograph and videographer
· Reception food
· Flowers
· Music/band
· Invitations
· Ceremony (Church, reception venue, or offsite venue)
· Groom and groomsmen attire
· Reception
· Hair and makeup
· Bachelor/ bachelorette party
· Wedding rehearsal dinner
Out-Of-Scope
Weather control, traffic control, and running over budget are all things that are out of scope. Furthermore, the following items are not included in the proposed budget:
Groomsmen's attire
Bridesmaid dresses
Accommodations for visitors
Transportation for visitors
Work Breakdown Structure
Milestones
The checklist will contain, but not be limited to, the following items by week three after the project is approved:
· Theme of the Wedding
· The wedding gown and bridesmaid gowns were selected, measured, and fitted.
· Cake for weddings
· rings for weddings
· Reservations for a honeymoon
· Videographer and photographer
· Reception food
· Flowers
· Music/band
· Invitations
· a formal event (Church, reception venue, or offsite venue)
· Groomsmen's and groom's clothing
· Reception
Before the conclusion of week three, a backup plan will be put together. It's always possible that something may go wrong (e.g., bad weather, caterer cancels or fails to show up), so having a backup, repair, and even problem-solving solution on hand is a good idea.
Reconfirmation of by week 3 and 4
The following is a list of confirmed invitees who will be present for the Caterer's arrival and setup the photographer's and videographer's time
· Confirm the hairstylist and make-up artist.
· Confirmation of the design, décor, and setup time for the venue (both reception and ceremony)
· Confirmation of the band
5th and 6th weeks:
· Getting ready for the wedding
· Dinner rehearsal
· The wedding day
· Wedding Reception
· Closing of project
Constraints
The project will begin on May 23, 2022.
The project will end on June 30, 2022.
Budget no more than $100,000.
Time limit: no more than 6 weeks
No more than 200 people will be expected to visit.
Total number of new staff
In the specified city, find a location and a venue.
A&Z'S Wedding
Analyze Budget
Venue
Wedding Attires
Entertainments
Choose Venue
Food
Choose Carter
Transportation
Accomodations
Decide Theme
Decide Menu
Flowers and Decorations
Bride & Groom & Men's Suit
Wedding Rings
Hair & Make up
Choose Band
Bride & Groom's Hotel
Guest Hotels
Party Transportation
Bride & Groom Transportation
Out of Towner's Transportation
